Larger file sizes can quickly lead to dramatically higher storage costs. When a firm or business compresses their PDF legal files to meet these limits, they run the risk of decreasing accessibility and reducing the quality of them, leading to compliance issues.Ĭompression is still vital even when direct compliance laws are not applicable. Many courts have file size limits up for these documents such as 10MB set by the United States Bankruptcy Court.

Exact digital copies are often required to ensure validity, accuracy, and accessibility. Notably, the quality of these PDF files is also mandated by the court. Since 2016, every state in the United States has implemented an electronic filing system to record court documents and even the Supreme Court of the United States requires PDF files to be available via e-discovery. In the legal industry for example, courts in the United States, Europe, and Australia mandate that all documents submitted for e-discovery and efiling are sent in a compressed, searchable PDF format below 10 MB. Preserving document quality is essential for law firms, banks, life sciences organizations, and businesses in any other highly regulated industry dealing with large-scale archiving and conversion challenges.

What these organizations may not know is that there do exist some very helpful ways to ensure that PDF documents can be both compressed and preserved at their original level of quality.

Despite these benefits, compressing physical documents into PDF files does run a risk in losing the quality of the document in its electronic version.īecause of this apparent trade-off, many businesses have had to strike a balance between reaping the rewards of keeping smaller PDF documents and sacrificing their documents’ quality. Storing scanned documents as PDF files allows for more efficient document organizing, faster sharing, and cheaper storage costs.

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